Property Manager

Location: Manchester, Greater Manchester
Job Type: Permanent
Salary: £28000.00 - £30000.00 per annum
Contact: Rebecca Brown
Call: Rebecca
Reference: BBBH1211_1580731588
gap professional is committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Our client, based in the Manchester area is currently looking to recruit a Property Manager. The Property Manager is primarily responsible for the delivery of management services to a portfolio of residential and, where applicable, mixed-use buildings and estates. This role will be the direct interface with the Client/Freeholder and Leaseholders within their portfolio. To develop and maintain a motivated and customer orientated service and ensure that service standards are achieved within the client's Property Management's company policy, and that legislative and regulatory and best practice requirements are met. The Property Manager may, in cases of a large portfolio, have an assistant property manager to work alongside them and should endeavour to develop the individual's skills for succession management.

Pay & Hours of Work

  • Monday - Friday / Office Hours
  • £28k - £30k per annum

Responsibilities

  • Carry out periodic inspections of the property and prepare site reports for the client / landlord / residents' committee / insurance company
  • Ensure compliance with Health & Safety Regulations and maintain accurate records of Risk Assessments, their dates and planned frequency for re-inspection. Record on the Data Station system and take action upon the findings of the Risk Assessments
  • Meet at the property with contractors to ensure the conditions of their contract are adhered to and inspect works after they have been carried out
  • Arrange day to day items of repair and obtain two quotations for all works costing over £250 prior to the works being commenced (except in the case of emergency)
  • Arrange provision of additional items (signs, lights etc) required by the development) subject to the terms of the lease
  • Prepare budgets for each property within the portfolio and prepare notes of explanation for each property within the portfolio and ensure they are complete and approved two weeks prior to the billing period
  • Liaise with the Accounts teams in the production of requests for payment, service charge debtors, accounts production and all other accounting processes as agreed
  • Ensure that the developments, including common areas, in the portfolio are fully insured, including property owners' and employers' liability cover (if applicable) to their full value and that the premiums are paid promptly
  • Ensure that all Plant & Machinery is insured against any sudden or unexpected damage and ensure that periodic plant inspections are carried out to comply with statute
  • Ensure that the Directors of Residential Management Companies have, or are offered, Directors & Officers Insurance
  • Handle insurance claims and work with the Insurance Manager to ensure they are dealt with in a timely manner
  • Attend meetings on a regular basis as agreed with by the clients / landlords in accordance with the Management Agreement. (Meetings may be held outside standard working hours)
  • Arrange with clients for the preparation of all meeting notes and action matters in accordance with the Management Agreement
  • Correspond with clients / landlords / leaseholders and respond to residents' queries within the client's Property Management response time guidelines.
  • Circulate correspondence to Lessees/Residents regarding Health/Safety, Fire Regulations, parking etc arising from reports or noted on site visits
  • Carry out statutory consultation with the lessees, RMC and Residents Associations (if any) and fulfil all of the requirements of Section 20 Landlord & Tenant Act 1985 (as amended) in relation to all major works and all long-term contracts as specified by the Act
  • Advise residents involved in respect of any breach of the lease and assist the Client on any matter relating to the terms of the property lease
  • Write to adjacent property owners where trespass, nuisance or other problems are occurring from specific dwellings
  • Obtain alternative quotations for services as required by the clients / landlords and in compliance with the lease or other legal documentation in place at the property
  • Carry out the interviewing, selecting, appointing and supervision of contractors, to include Estate/Building Manager, porters, cleaners, yardmen, estate operative, gardener, handymen, as applicable

Requirements

  • Be courteous and professional in all dealing with clients, customers, contractors and general public
  • Be punctual at all times and ensure that you are dressed in accordance with the Dress Code
  • Able to actively seek to obtain new instructions for the Company
  • Able to develop business relations with group members in order to maximise cross-selling opportunities
  • Experience of working within a similar role is essential
  • Be an active team member; motivating and encouraging development of any assistants working with you in the management of your portfolio
  • Endeavour to remain informed of new relevant legislation and best practice guidelines.
  • Undertake all duties usually associated with leasehold property management, in accordance with agreed company procedures, the management agreements and the legal documentation in place
  • Able to carry out all duties within ARMA guidelines and RICS code of practice
  • Able to ensure that FCA regulation guidelines are adhered to in all working practices and behave in accordance with these rules and Treating the Customer Fairly guidelines
  • Able to complete all mandatory online training courses in a timely manner and to take part in optional training courses as considered appropriate by the Branch Manager

The gap personnel group are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.